Privacy Policy

Who we are
Devon Young Fishers CIC is a not-for-profit community interest company based in Devon, dedicated to supporting and empowering young people through fishing-related activities, education, and personal development. The privacy and security of your personal information is important to us, and we are committed to ensuring that your privacy is protected. Any personal data collected by us will only be processed in accordance with this privacy policy.

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About this Policy
This privacy policy sets out how Devon Young Fishers CIC processes personal data (that is, information by which an individual can be identified) collected in the course of our lawful activities, in accordance with the Data Protection Act 2018, the UK General Data Protection Regulation, the Privacy and Electronic Communications Regulations, and other relevant data protection laws (collectively, the "Data Protection Laws").
This policy protects your rights and helps you understand how we use your data.

If you would like to discuss how your data is used, please contact us at:
Email: info@devonyoungfishers.org.uk
Phone: 0772 305 8078

We may require certain requests to be submitted in writing. Devon Young Fishers CIC is the ‘data controller’ unless stated otherwise. This policy extends to anyone processing data on our behalf.
Children have the same rights regarding their data as adults, although responsibility for decisions may rest with a parent or guardian, depending on age and capacity.
This policy was reviewed in April 2025 and may be updated periodically. Changes will be published on our website.

 

Why do we process your data?
We process data where there is a legal basis to do so, including when:
•    You have given informed and explicit consent;
•    We have a legitimate interest in doing so;
•    It is necessary to fulfil or prepare for a contract, agreement or service provision;
•    We have a legal obligation to process the data.
If we rely on your consent, you can withdraw or modify it at any time by contacting us. In some cases, legal obligations may override such withdrawal.
Where we receive data from another organisation, we do so with the understanding it is shared lawfully and appropriately.

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What personal data do we collect and process?
We process personal data necessary to fulfil our mission to support young people through fishing-based learning, wellbeing, and social development. This includes:
•    Names, contact details (phone numbers, emails, addresses) of participants, guardians, staff, volunteers, partners, and supporters;
•    Information required for employment or volunteer roles, including payment and expense details;
•    Safeguarding data such as references and DBS checks;
•    Participant information, including sensitive data where relevant, such as medical or emergency contact details;
•    Donation and supporter records, including bank or payment details where applicable;
•    Other relevant personal information needed for operational or legal purposes.

 

This data may be collected when you:
•    Contact us or register for a programme or event;
•    Apply to work or volunteer with us;
•    Donate or support our work;
•    Participate in any of our services or projects.

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How do we use your data?
Your personal data may be used for:
•    Internal communication, administration, and record-keeping;
•    Delivering programmes and services, such as fishing sessions, training, mentoring, or events;
•    Safeguarding and wellbeing of young participants;
•    Working with trusted partners or funders to support service delivery (only where legally permitted);
•    Legal or dispute resolution purposes;
•    Informing you of relevant activities, events, or updates about Devon Young Fishers CIC.
If you provide us with someone else’s personal data (e.g., a child or guardian), you confirm that you have the authority to do so and have informed them of this policy.
Data will be retained only for as long as needed for its intended purpose or as required by law.
We may share data with trusted third parties only where necessary, and never for marketing or sales purposes without your explicit consent. We do not sell personal information.

 

Your rights in relation to your personal data

You have the right to:
•    Request access to personal data we hold about you;
•    Request correction of any inaccurate or incomplete information;
•    Withdraw consent or request restrictions on data use;
•    Request data deletion (subject to legal obligations);
•    Be informed of any data breach affecting your data.
Parents or legal guardians may exercise these rights on behalf of children.
Requests must be made in writing and may require identity verification. We may charge a small fee for particularly complex or repetitive requests.

If your data was provided to us by another organisation, we may direct your request to them.
If a serious data breach occurs, we will inform you and the Information Commissioner’s Office where legally required.
Learn more at: https://ico.org.uk/your-data-matters/

 

Security
We take your data security seriously. We use appropriate physical, electronic, and managerial measures to safeguard your information. Our team and partners act in line with this policy.
However, data transmission over the internet is not completely secure. Please avoid including sensitive personal data in unencrypted emails.

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Web browsing and Cookies
Our website may use cookies to enhance your browsing experience. Cookies are small files stored on your device that help analyse web traffic and track site preferences.

We may use:
•    Traffic log cookies to improve our website;
•    Cookies to remember user preferences.
Cookies do not allow us access to your computer or any personal information beyond what you choose to share. You can modify your browser settings to refuse cookies.
We may also collect anonymous data such as IP address, browser type, and pages visited for statistical purposes.

Links to other websites
Our website may link to external sites. Please note that we are not responsible for the content, security, or privacy practices of those sites. We recommend checking their privacy policies before providing any personal information.